Search, versions, and organizing

Rearranging pages by dragging

Drag any page in the sidebar to move it. Where you drop decides what happens:

Sub-pages always travel with their parent. Dropping a page into a space with a wider audience asks you to confirm first, exactly like Move to space… does — and if you prefer not to drag, that menu still does the same job from the page itself.

Two moves are refused because they'd break the outline: you can't drop a page inside itself or inside one of its own sub-pages, and a page can't sit under a parent in a different space.

Spaces and who can see them

Every page lives in a space, and the space decides who can read and edit it. The icon beside each space in the sidebar tells you which is which: 🌐 Everyone (anyone in your organization), 👥 Team (one team), 🛡 Private (only you).

Change who can see a space

Open a space's ⋯ menu and choose Who can see it…. Pick the new audience and save — every page in the space moves with it.

Two rules keep this safe:

• Opening a space up asks you to confirm. Making a private or team space visible to everyone means people who couldn't see those pages before can now read and edit them, so the change says so before it happens.
• A Private space stays private. You can't flip your own private space open in one step; move the pages you want to share into a shared space instead (⋯ → Move to space…), which keeps the decision page by page.

Who can make the change: the person who created the space, or an owner or admin of your organization — so a space that was shared too widely can always be reined in, even if the person who created it is unavailable. Audience changes are recorded in your organization's audit log.

Search

Choose Search at the top of the sidebar and start typing. Results match page titles and the text inside every block, with the matching phrase highlighted in a snippet. Results are limited to pages you can access.

Backlinks

Type @ or [[ while writing to link another page by name. Links are two-way: the page you linked to lists every page that mentions it under Linked references at the bottom — a lightweight wiki without any setup.

Templates

For structures you repeat — meeting notes, project briefs, runbooks:

1. Build the page once, then choose ⋯ → Save as template and name it.
2. Templates appear in a Templates section at the bottom of the sidebar.
3. Click one to create a fresh page from it, ready to fill in.

Favorites

Click the star in a page's header to favorite it. Favorites get their own section at the top of the sidebar, on every screen — your shortcut list for the handful of pages you open daily.

Version history and restore

Notes snapshots pages automatically as you write — there is no "save version" button to forget.

1. Open ⋯ → Version history on any page.
2. Each snapshot shows its title and age. The eye button previews the text without touching the page.
3. Choose Restore to make that snapshot the current content. Restoring propagates live to anyone else on the page.

Trash

⋯ → Move to trash archives a page. Trash in the sidebar lists archived pages, where you can:

The page menu also offers Delete forever directly for when you're certain.

Import your existing docs

Choose Import in the sidebar to bring content in:

• Markdown — .md, .markdown, and .txt files import as pages.
• Notion — export from Notion as "Markdown & CSV", then upload the .zip. Folder structure becomes page hierarchy, and Notion's ID suffixes are stripped from titles.
• Google Docs — in Google Docs use File → Download → Markdown, then upload the file here.

Import shows per-file progress. If it fails part-way, pages created so far are kept — re-run with the remaining files.

Export

Any page exports to Markdown: ⋯ → Export Markdown downloads the page as a .md file.

Frequently asked questions

How many versions are kept?

Snapshots are captured automatically and throttled as you write, so you'll see a trail of recent states rather than one per keystroke. Open Version history on a page to see exactly what's available.

Does search find archived pages?

Search covers your accessible pages; trashed pages are managed from the Trash screen, where you can restore them first.

Can I move a page between spaces later?

Yes, two ways: drag it in the sidebar onto another space, or use ⋯ → Move to space… on the page. Either way the page and everything nested inside it move together, and widening the audience (private → team → org) asks for confirmation first.

I shared a space with the whole org by mistake. Can I undo it?

Yes. Open the space's ⋯ → Who can see it… and pick a narrower audience — a single team, or Private if you created the space. Narrowing takes effect immediately for everyone else.