# Search, versions, and organizing Find anything, link pages, reuse templates, favorite, restore versions, use the trash, and import existing docs. Canonical: https://easerix.com/docs/notes/organizing Notes keeps a workspace navigable as it grows: full-text search across every page, backlinks between pages, templates for repeated structures, favorites pinned in the sidebar, automatic version snapshots you can restore, a trash with restore, and an importer for Markdown files and Notion exports. ## Rearranging pages by dragging Drag any page in the sidebar to move it. Where you drop decides what happens: | Drop it… | Result | |---|---| | On another page | The page nests inside it as a sub-page | | Between two pages | It lands in that spot in the order | | On a space heading (Private, a team, Everyone) | It moves to that space, at the top level | Sub-pages always travel with their parent. Dropping a page into a space with a wider audience asks you to confirm first, exactly like **Move to space…** does β€” and if you prefer not to drag, that menu still does the same job from the page itself. Two moves are refused because they'd break the outline: you can't drop a page inside itself or inside one of its own sub-pages, and a page can't sit under a parent in a different space. ## Spaces and who can see them Every page lives in a space, and the space decides who can read and edit it. The icon beside each space in the sidebar tells you which is which: 🌐 **Everyone** (anyone in your organization), πŸ‘₯ **Team** (one team), πŸ›‘ **Private** (only you). ### Change who can see a space Open a space's **β‹―** menu and choose **Who can see it…**. Pick the new audience and save β€” every page in the space moves with it. Two rules keep this safe: - **Opening a space up asks you to confirm.** Making a private or team space visible to everyone means people who couldn't see those pages before can now read *and* edit them, so the change says so before it happens. - **A Private space stays private.** You can't flip your own private space open in one step; move the pages you want to share into a shared space instead (**β‹― β†’ Move to space…**), which keeps the decision page by page. Who can make the change: the person who created the space, or an **owner or admin** of your organization β€” so a space that was shared too widely can always be reined in, even if the person who created it is unavailable. Audience changes are recorded in your organization's audit log. ## Search Choose **Search** at the top of the sidebar and start typing. Results match page titles *and* the text inside every block, with the matching phrase highlighted in a snippet. Results are limited to pages you can access. ## Backlinks Type `@` or `[[` while writing to link another page by name. Links are two-way: the page you linked *to* lists every page that mentions it under **Linked references** at the bottom β€” a lightweight wiki without any setup. ## Templates For structures you repeat β€” meeting notes, project briefs, runbooks: 1. Build the page once, then choose **β‹― β†’ Save as template** and name it. 2. Templates appear in a **Templates** section at the bottom of the sidebar. 3. Click one to create a fresh page from it, ready to fill in. ## Favorites Click the **star** in a page's header to favorite it. Favorites get their own section at the top of the sidebar, on every screen β€” your shortcut list for the handful of pages you open daily. ## Version history and restore Notes snapshots pages automatically as you write β€” there is no "save version" button to forget. 1. Open **β‹― β†’ Version history** on any page. 2. Each snapshot shows its title and age. The **eye** button previews the text without touching the page. 3. Choose **Restore** to make that snapshot the current content. Restoring propagates live to anyone else on the page. ## Trash **β‹― β†’ Move to trash** archives a page. **Trash** in the sidebar lists archived pages, where you can: | Action | Effect | |---|---| | **Restore** | Puts the page back exactly where it was | | **Delete forever** | Permanent removal β€” asks for confirmation | The page menu also offers **Delete forever** directly for when you're certain. ## Import your existing docs Choose **Import** in the sidebar to bring content in: - **Markdown** β€” `.md`, `.markdown`, and `.txt` files import as pages. - **Notion** β€” export from Notion as "Markdown & CSV", then upload the `.zip`. Folder structure becomes page hierarchy, and Notion's ID suffixes are stripped from titles. - **Google Docs** β€” in Google Docs use File β†’ Download β†’ Markdown, then upload the file here. Import shows per-file progress. If it fails part-way, pages created so far are kept β€” re-run with the remaining files. ## Export Any page exports to Markdown: **β‹― β†’ Export Markdown** downloads the page as a `.md` file. ## Frequently asked questions ### How many versions are kept? Snapshots are captured automatically and throttled as you write, so you'll see a trail of recent states rather than one per keystroke. Open **Version history** on a page to see exactly what's available. ### Does search find archived pages? Search covers your accessible pages; trashed pages are managed from the **Trash** screen, where you can restore them first. ### Can I move a page between spaces later? Yes, two ways: **drag it in the sidebar** onto another space, or use **β‹― β†’ Move to space…** on the page. Either way the page and everything nested inside it move together, and widening the audience (private β†’ team β†’ org) asks for confirmation first. ### I shared a space with the whole org by mistake. Can I undo it? Yes. Open the space's **β‹― β†’ Who can see it…** and pick a narrower audience β€” a single team, or Private if you created the space. Narrowing takes effect immediately for everyone else.