# Track, remind, void, and bulk send

Document statuses, reminders, voiding, bulk send, and the audit trail.

Canonical: https://easerix.com/docs/sign/managing-envelopes

<Answer>
Every Easerix Sign document moves through clear statuses — Draft, Out for signature,
Completed, Declined, Expired, or Voided. While a document is out for signature
you can remind unsigned signers, void it with a reason, or sign someone in
person. Bulk send fans one draft out to up to 100 recipient sets, and the audit
trail records every action.
</Answer>

## Document statuses

The documents list groups everything under tabs — All, Drafts, Awaiting, Completed, Declined, Expired, Voided — with a search box and, in a shared workspace, an Everyone / Mine / Shared filter.

| Status | Meaning |
|---|---|
| Draft | Being prepared — file, recipients, and fields can still change |
| Out for signature | Sent; signing links are live and signers are working through it |
| Completed | Everyone signed; the final PDF and certificate of completion exist |
| Declined | A recipient declined to sign, closing the request for everyone |
| Expired | The signing deadline passed before completion; links no longer work |
| Voided | You cancelled the request; links stopped working immediately |

Each recipient also has their own status on the document page: Not sent, Pending, Sent, Viewed, Signed, or Declined.

## Remind signers

1. Open a document that's out for signature and choose **Remind**.
2. Every signer who hasn't signed yet gets a fresh email with their link.

Prefer not to think about it? Turn on **Auto-remind** in the send dialog (every 2 or 3 days, or weekly) and Sign re-emails unsigned signers automatically.

## Void a document

1. Open the document and choose **Void**.
2. Optionally give a reason — it's shared with recipients.
3. Confirm with **Void document**. Signing links stop working immediately, unsigned recipients are notified, and this can't be undone.

## Sign someone in person

On a document that's out for signature, **Sign in person** opens a signature pad for the next unsigned signer — hand them your device, let them draw, and their signature is recorded exactly like a remote one, audit trail included.

## Bulk send

Send the same draft to many people, each getting their own independent copy:

1. In the draft editor, choose **Bulk send**.
2. Enter one line per envelope — `Ada Lovelace <ada@example.com>` or just the email. If the draft has multiple recipient slots, separate them with semicolons, in slot order.
3. Optionally add a message and send. Up to 100 envelopes per batch.

Each recipient set gets its own copy with its own signing links, and the draft stays reusable for the next batch.

## The audit trail

Every document page shows its audit trail: who did what — created, attached the file, sent, viewed, filled a field, signed, declined, voided, completed — with a timestamp and the actor's IP address. Events are chained together so the history is tamper-evident, and the completed PDF carries a certificate of completion built from this trail.

## Sharing and access

Documents are private to you until you choose **Share with workspace** on the document page (**Make private** reverses it). Shared documents appear for teammates under the **Shared** filter. **Download** fetches the current PDF — the final stamped version once the document completes.

## Frequently asked questions

### Can I edit a document after sending it?

No. Once sent, the file, recipients, and fields are locked. Void it, then create and send a corrected copy — the void reason tells recipients why.

### What happens when a document expires?

If you set an expiry and the deadline passes before everyone signs, the document moves to Expired and its signing links stop working. Send a fresh copy if it's still needed.

### Can I get notified in my own systems?

Yes — add a webhook under **Settings → Webhooks**. Sign POSTs document events (sent, viewed, signed, declined, completed, voided, expired) to your endpoint, HMAC-signed via the `X-Easerix-Signature` header.