# Tool access

Turn Easerix tools on or off per organization, and what members see when a tool is switched off.

Canonical: https://easerix.com/docs/platform/tool-access

<Answer label="How tool access works">
Every Easerix tool is on by default for every organization. Owners and admins
can switch individual tools off from the organization's Tool access page —
the tool disappears from the launcher for all members and its APIs refuse the
organization's requests. Personal workspaces always have every tool on.
</Answer>

## Where to find it

Open [account.easerix.com](https://account.easerix.com), pick your
organization in the sidebar, and open **Tool access**. You need the owner or
admin role to change the toggles; everyone else sees the current state.

## The tools you can toggle

| Tool | What it is |
|---|---|
| Tasks | Projects & issues |
| CRM | Contacts, deals & pipeline |
| Sign | Document signing |
| Notes | Knowledge base |
| Links | Short links & analytics |
| Forms | Form backend |
| CronCrunch | Time tracking |
| Revpian | Finance & invoicing |

## What happens when a tool is off

Switching a tool off has two effects for that organization:

1. **It's hidden from the launcher** — members no longer see it at
   [app.easerix.com](https://app.easerix.com) while that organization is the
   active workspace.
2. **Its APIs refuse the organization's requests** — the block is enforced
   server-side, not just visually, so API keys and integrations acting in
   that organization are refused too.

Changes land within minutes, and every toggle is recorded in the
organization's [audit log](/platform/security#the-organization-audit-log) as
"changed tool access".

Nothing is deleted. Switching a tool off only gates access — turn it back on
and the organization's data in that tool is exactly where it was.

## Frequently asked questions

### Does turning a tool off delete its data?

No. It hides the tool and blocks org-scoped requests. Re-enable the tool and
everything is back.

### Can I turn tools off in my personal workspace?

No — personal workspaces always have every tool on. Tool access is an
organization-level control.

### Can a tool be off for some members and on for others?

Not today. Tool access is per organization: on for everyone or off for
everyone. Within a tool, what someone can see is governed by sharing and
[roles](/platform/orgs-and-teams#roles).

### A member says a tool vanished from their launcher — why?

Most likely an admin switched it off for the active organization, or the
member switched workspaces. Have them check the workspace switcher first,
then ask an admin to check Tool access.